Privacy Policy
1. Privacy at a glance
General notes
The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data are all data by which you can be personally identified. For detailed information on data protection, please refer to our privacy policy below this text.
Data collection on this website
Who is responsible for data collection on this website?
Data processing on this website is carried out by the website operator. You can find their contact details in the “Notice on the responsible party” section of this privacy policy.
How do we collect your data?
Your data are collected in part because you provide them to us. This may include data you enter into a contact form, for example.
Other data are collected automatically or with your consent when you visit the website through our IT systems. These are mainly technical data (e.g., web browser, operating system or the time the page was accessed). This data is collected automatically as soon as you enter this website.
What do we use your data for?
Part of the data is collected to ensure the website is provided without errors. Other data may be used to analyze your user behavior.
What rights do you have regarding your data?
You have the right at any time to obtain free information about the origin, recipients and purpose of your stored personal data. You also have the right to request correction or deletion of this data. If you have given consent to data processing, you can revoke this consent at any time for the future. You also have the right, under certain circumstances, to request restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.
For this and other questions about data protection, you may contact us at any time.
Analysis tools and third-party tools
When you visit this website, your surfing behavior may be statistically analyzed. This mainly happens using so-called analysis programs.
Detailed information about these analysis programs can be found in the following privacy policy.
2. Hosting
External hosting
This website is hosted by an external service provider (host). The personal data collected on this website are stored on the host’s servers. These may include, in particular, IP addresses, contact inquiries, meta- and communication data, contract data, contact details, names, website accesses and other data generated via a website.
The use of the host is for the purpose of fulfilling the contract with our prospective and existing customers (Art. 6 Para. 1 lit. b GDPR) and in the interest of a secure, fast and efficient provision of our online offer by a professional provider (Art. 6 Para. 1 lit. f GDPR). If consent has been requested, processing takes place exclusively on the basis of Art. 6 Para. 1 lit. a GDPR and § 25 Para. 1 TTDSG, as far as the consent covers the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) within the meaning of the TTDSG. Consent can be revoked at any time.
Our host will process your data only to the extent necessary to fulfill its performance obligations and will follow our instructions regarding these data.
3. General information and mandatory information
Data protection
The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.
If you use this website, various personal data will be collected. Personal data are data by which you can be identified. This privacy policy explains which data we collect and what we use them for. It also explains how and for what purpose this is done.
We would like to point out that data transmission on the internet (e.g., when communicating by e-mail) may have security gaps. Complete protection of data from access by third parties is not possible.
Notice on the responsible party
The responsible party for data processing on this website is:
Mr. Alexander Tscherni
Phone: +48 533 214 491
Email: info@frezAlex.com
The responsible party is the natural or legal person who, alone or jointly with others, determines the purposes and means of processing personal data (e.g., names, e-mail addresses).
Retention period
Unless a more specific retention period is stated in this privacy policy, your personal data will remain with us until the purpose for data processing ceases. If you assert a legitimate request for deletion or revoke consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in such a case deletion will occur after these reasons cease to apply.
General information on the legal bases of data processing on this website
If you have consented to data processing, we process your personal data on the basis of Art. 6 Para. 1 lit. a GDPR or Art. 9 Para. 2 lit. a GDPR if special categories of data are processed. In the event of an explicit consent to the transfer of personal data to third countries, the data processing is also based on Art. 49 Para. 1 lit. a GDPR. If you have consented to the storage of cookies or to access information on your device (e.g., via device fingerprinting), processing is additionally based on § 25 Para. 1 TTDSG. Consent can be revoked at any time. If your data are necessary for the performance of a contract or for pre-contractual measures, we process your data on the basis of Art. 6 Para. 1 lit. b GDPR. Furthermore, we process your data if this is necessary to fulfill a legal obligation on the basis of Art. 6 Para. 1 lit. c GDPR. Data processing may also be carried out on the basis of our legitimate interest pursuant to Art. 6 Para. 1 lit. f GDPR. The specific legal bases applicable in each case are explained in the following paragraphs of this privacy policy.
Note on data transfer to the USA and other third countries
We use, among other things, tools from companies based in the USA or other countries that are not considered data-protection-secure third countries. When these tools are active, your personal data may be transferred to and processed in those third countries. We point out that in these countries a level of data protection comparable to that in the EU cannot be guaranteed. For example, US companies are obliged to disclose personal data to security authorities without you being able to take legal action against this. It cannot therefore be ruled out that US authorities (e.g., intelligence services) process, analyze and store your data located on US servers for surveillance purposes. We have no influence on these processing activities.
Revocation of your consent to data processing
Many data processing operations are only possible with your explicit consent. You can revoke consent given at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.
Right to object to data collection in specific cases and to direct marketing (Art. 21 GDPR)
IF DATA PROCESSING IS BASED ON ART. 6 PARA. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE APPLICABLE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, RIGHTS AND FREEDOMS OR THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE OR DEFENSE OF LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21 PARA. 1 GDPR).
IF YOUR PERSONAL DATA ARE PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR SUCH MARKETING; THIS ALSO APPLIES TO PROFILING IN SO FAR AS IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21 PARA. 2 GDPR).
Right to lodge a complaint with the competent supervisory authority
In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the member state of their habitual residence, place of work or the place of the alleged infringement. This complaint right is without prejudice to other administrative or judicial remedies.
Right to data portability
You have the right to receive personal data that we process on the basis of your consent or in performance of a contract, in a structured, commonly used and machine-readable format, and to transmit those data to another controller. If you request direct transmission to another controller, this will be done only to the extent technically feasible.
Access, deletion and correction
You have the right at any time under applicable law to obtain free information about your stored personal data, their origin and recipients and the purpose of the data processing and, if necessary, the right to rectify or delete this data. For this and other questions about personal data, you may contact us at any time.
Right to restriction of processing
You have the right to request restriction of processing of your personal data. You may contact us at any time for this purpose. The right to restriction of processing exists in the following cases:
• If you contest the accuracy of your personal data stored with us, we generally need time to verify this. During the verification period, you have the right to request restriction of processing of your personal data.
• If the processing of your personal data was/is unlawful, you may request restriction of processing instead of deletion.
• If we no longer need your personal data, but you need them for the establishment, exercise or defense of legal claims, you have the right to demand restriction of processing instead of deletion.
• If you have filed an objection pursuant to Art. 21 Para. 1 GDPR, a balance must be carried out between your and our interests. As long as it is not yet clear whose interests prevail, you have the right to request restriction of processing of your personal data.
If you have restricted the processing of your personal data, these data may – aside from their storage – only be processed with your consent or for the establishment, exercise or defense of legal claims or the protection of the rights of another natural or legal person or for reasons of important public interest of the European Union or a member state.
SSL or TLS encryption
This site uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the site operator. You can recognize an encrypted connection by the change of the address line of the browser from “http://” to “https://” and the lock icon in your browser line.
If SSL or TLS encryption is enabled, the data you transmit to us cannot be read by third parties.
Objection to advertising e-mails
The use of contact data published in the context of the legal notice obligation for sending unsolicited advertising and information materials is hereby objected to. The site operators expressly reserve the right to take legal action in the event of unsolicited sending of advertising information, such as spam e-mails.
4. Data collection on this website
Cookies
Our websites use so-called “cookies.” Cookies are small text files and do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (persistent cookies) on your device. Session cookies are automatically deleted after your visit. Persistent cookies remain stored on your device until you delete them yourself or an automatic deletion by your web browser occurs.
Sometimes cookies from third-party companies may also be stored on your device when you visit our site (third-party cookies). These allow us or you to use certain services of the third party (e.g., cookies for processing payment services).
Cookies serve various functions. Many cookies are technically necessary because certain website functions would not work without them (e.g., shopping cart function or video display). Other cookies are used to evaluate user behavior or to display advertising.
Cookies that are necessary for the electronic communication process, for providing certain functions you desire (e.g., for the shopping cart function) or for optimizing the website (e.g., cookies to measure web traffic) are stored on the basis of Art. 6 Para. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies for the technically error-free and optimized provision of its services. If consent to the storage of cookies and comparable recognition technologies was requested, processing takes place exclusively on the basis of this consent (Art. 6 Para. 1 lit. a GDPR and § 25 Para. 1 TTDSG); consent can be revoked at any time.
You can set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or generally and enable automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website.
If cookies from third parties or for analysis purposes are used, we will inform you separately within the scope of this privacy policy and, if necessary, request consent.
Consent with Borlabs Cookie
Our website uses the consent technology from Borlabs Cookie to obtain your consent for storing certain cookies in your browser or for the use of certain technologies and to document these in a data-protection-compliant manner. The provider of this technology is Borlabs GmbH, Rübenkamp 32, 22305 Hamburg (hereinafter Borlabs).
When you enter our website, a Borlabs cookie is stored in your browser in which the consents you have given or the revocation of these consents are stored. These data are not passed on to the provider of Borlabs Cookie.
The captured data are stored until you request deletion from us or delete the Borlabs cookie yourself or the purpose for data storage no longer applies. Mandatory legal retention periods remain unaffected. Details about Borlabs Cookie data processing can be found at https://de.borlabs.io/kb/welche%E2%80%92daten%E2%80%92speichert%E2%80%92borlabs%E2%80%92cookie/.
The use of the Borlabs cookie consent technology is carried out to obtain the legally required consents for the use of cookies. The legal basis for this is Art. 6 Para. 1 lit. c GDPR.
Contact form
If you send us inquiries via the contact form, the information you provide in the inquiry form, including the contact data you provide there, will be stored by us for the purpose of processing the inquiry and in case of follow-up questions. We will not pass on this data without your consent.
The processing of this data is carried out on the basis of Art. 6 Para. 1 lit. b GDPR if your inquiry is related to the performance of a contract or required for the performance of pre-contractual measures. In all other cases, processing is based on our legitimate interest in effective handling of inquiries addressed to us (Art. 6 Para. 1 lit. f GDPR) or on your consent (Art. 6 Para. 1 lit. a GDPR) if this was requested; consent can be revoked at any time.
The data you enter in the contact form will remain with us until you request deletion, revoke your consent to storage or the purpose for data storage no longer applies (e.g., after your inquiry has been processed). Mandatory legal provisions – in particular retention periods – remain unaffected.
Inquiries by e-mail, telephone or fax
If you contact us by e-mail, telephone or fax, your inquiry, including all personal data arising from it (name, inquiry), will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.
The processing of this data is carried out on the basis of Art. 6 Para. 1 lit. b GDPR if your inquiry is related to the performance of a contract or required for pre-contractual measures. In all other cases, processing is based on our legitimate interest in effectively processing inquiries addressed to us (Art. 6 Para. 1 lit. f GDPR) or on your consent (Art. 6 Para. 1 lit. a GDPR) if this was requested; consent can be revoked at any time.
The data you send to us in contact inquiries will remain with us until you request deletion, revoke consent to storage or the purpose for data storage no longer applies (e.g., after processing your request). Mandatory legal provisions – especially statutory retention periods – remain unaffected.
5. Social media
Elements of the social network Facebook are integrated into this website. The provider of this service is Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. According to Facebook, the data collected may also be transferred to the USA and other third countries.
An overview of Facebook social media elements can be found here: https://developers.facebook.com/docs/plugins/?locale=de_DE.
If the social media element is active, a direct connection between your device and the Facebook server is established. Facebook thereby receives the information that you have visited this website with your IP address. If you click the Facebook “Like” button while logged into your Facebook account, you can link the content of this website on your Facebook profile. Facebook can thus associate the visit to this website with your user account. We would like to point out that as the provider of the pages we do not receive any information about the content of the transmitted data or their use by Facebook. Further information can be found in Facebook’s privacy policy at: https://de-de.facebook.com/privacy/explanation.
If consent has been obtained, the use of the above service is based on Art. 6 Para. 1 lit. a GDPR and § 25 TTDSG. Consent can be revoked at any time. If no consent was obtained, the use of the service is based on our legitimate interest in the most comprehensive visibility in social media possible.
Where personal data are collected on our website and forwarded to Facebook using the tool described here, we and Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, are jointly responsible for this data processing (Art. 26 GDPR). The joint responsibility is limited solely to the collection of data and its transmission to Facebook. Processing by Facebook after the transfer is not part of the joint responsibility. The obligations incumbent upon us jointly have been set out in an agreement on joint processing. The text of the agreement can be found at: https://www.facebook.com/legal/controller_addendum. According to this agreement, we are responsible for providing the privacy information when using the Facebook tool and for the data-protection-compliant implementation of the tool on our website. Facebook is responsible for the data security of Facebook’s products. Data subject rights (e.g., requests for information) regarding data processed by Facebook can be asserted directly with Facebook. If you assert data subject rights with us, we are obliged to forward them to Facebook.
Data transfer to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum, https://de-de.facebook.com/help/566994660333381 and https://www.facebook.com/policy.php.
6. Analysis tools and advertising
Google Tag Manager
We use Google Tag Manager. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.
Google Tag Manager is a tool that allows us to integrate tracking or statistical tools and other technologies on our website. Google Tag Manager itself does not create user profiles, does not store cookies and does not carry out any independent analysis. It merely manages and deploys the tools integrated through it. However, Google Tag Manager may collect your IP address, which may also be transferred to Google’s parent company in the United States.
The use of Google Tag Manager is based on Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in quick and uncomplicated integration and management of various tools on its website. If consent has been requested, processing takes place exclusively on the basis of Art. 6 Para. 1 lit. a GDPR and § 25 Para. 1 TTDSG to the extent that consent covers the storage of cookies or access to information on the user’s device (e.g., device fingerprinting). Consent can be revoked at any time.
Google Ads
The website operator uses Google Ads. Google Ads is an online advertising program of Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
Google Ads allows us to display advertisements in the Google search engine or on third-party websites when the user enters certain search terms in Google (keyword targeting). In addition, targeted ads can be shown based on user data held by Google (e.g., location data and interests) (audience targeting). As a website operator, we can quantitatively evaluate this data, for example, by analyzing which search terms led to the display of our ads and how many ads resulted in clicks.
The use of this service is based on your consent pursuant to Art. 6 Para. 1 lit. a GDPR and § 25 Para. 1 TTDSG. Consent can be revoked at any time.
Data transfer to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://policies.google.com/privacy/frameworks and https://privacy.google.com/businesses/controllerterms/mccs/.
Facebook Pixel
This website uses the Facebook pixel for conversion measurement of visitor actions. The provider of this service is Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. According to Facebook, the data collected may also be transferred to the USA and other third countries.
This allows tracking of the behavior of site visitors after they have been redirected to the provider’s website by clicking on a Facebook advertisement. This enables the effectiveness of Facebook advertisements to be evaluated for statistical and market research purposes and future advertising measures to be optimized.
The collected data are anonymous to us as the operator of this website; we cannot draw conclusions about the identity of the users. However, the data are stored and processed by Facebook so that a link to the respective user profile is possible and Facebook can use the data for its own advertising purposes in accordance with Facebook’s data use policy. This enables Facebook to place ads on Facebook pages and outside of Facebook. We as site operators cannot influence this use of the data.
The use of this service is based on your consent pursuant to Art. 6 Para. 1 lit. a GDPR and § 25 Para. 1 TTDSG. Consent can be revoked at any time.
Data transfer to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://www.facebook.com/legal/EU_data_transfer_addendum and https://de-de.facebook.com/help/566994660333381.
Where personal data are collected on our website and forwarded to Facebook using the tool described here, we and Meta Platforms Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland, are jointly responsible for this data processing (Art. 26 GDPR). The joint responsibility is limited solely to the collection of data and its transmission to Facebook. Processing by Facebook after the transfer is not part of the joint responsibility. The obligations incumbent upon us jointly have been set out in an agreement on joint processing. The text of the agreement can be found at: https://www.facebook.com/legal/controller_addendum. According to this agreement, we are responsible for providing the privacy information when using the Facebook tool and for the data-protection-compliant implementation of the tool on our website. Facebook is responsible for the data security of Facebook’s products. Data subject rights (e.g., requests for information) regarding data processed by Facebook can be asserted directly with Facebook. If you assert data subject rights with us, we are obliged to forward them to Facebook.
Further privacy information from Facebook can be found here: https://de-de.facebook.com/about/privacy/.
You can also disable the remarketing function “Custom Audiences” in the ad settings at https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen. You must be logged into Facebook to do this.
If you do not have a Facebook account, you can opt out of usage-based advertising from Facebook on the website of the European Interactive Digital Advertising Alliance: http://www.youronlinechoices.com/de/praferenzmanagement/.
7. Plugins and tools
Google Web Fonts
This site uses web fonts provided by Google for a uniform presentation of fonts. When a page is called up, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.
For this purpose, the browser you use must establish a connection to Google’s servers. As a result, Google obtains knowledge that this website was accessed via your IP address. The use of Google WebFonts is based on Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in the uniform representation of the font appearance on its website. If consent has been requested, processing takes place exclusively on the basis of Art. 6 Para. 1 lit. a GDPR and § 25 Para. 1 TTDSG to the extent that consent covers the storage of cookies or access to information on the user’s device (e.g., device fingerprinting). Consent can be revoked at any time.
If your browser does not support web fonts, a standard font from your computer will be used.
Further information about Google Web Fonts can be found at https://developers.google.com/fonts/faq and in Google’s privacy policy: https://policies.google.com/privacy?hl=de.
Google Maps
This site uses the Google Maps service. Provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
To use the functions of Google Maps, it is necessary to store your IP address. This information is usually transmitted to a Google server in the USA and stored there. The provider of this site has no influence on this data transmission. When Google Maps is activated, Google may use Google Web Fonts for a uniform display of fonts. When Google Maps is called, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.
The use of Google Maps is in the interest of an appealing presentation of our online offers and an easy location of the places we list on the website. This constitutes a legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR. If consent has been requested, processing takes place exclusively on the basis of Art. 6 Para. 1 lit. a GDPR and § 25 Para. 1 TTDSG to the extent that consent covers the storage of cookies or access to information on the user’s device (e.g., device fingerprinting). Consent can be revoked at any time.
Data transfer to the USA is based on the EU Commission’s standard contractual clauses. Details can be found here: https://privacy.google.com/businesses/gdprcontrollerterms/ and https://privacy.google.com/businesses/gdprcontrollerterms/sccs/.
More information on handling user data can be found in Google’s privacy policy: https://policies.google.com/privacy?hl=de.
OpenStreetMap
We use the map service from OpenStreetMap (OSM).
We embed the map material from OpenStreetMap on the server of the OpenStreetMap Foundation, St John’s Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom. The United Kingdom is considered a data-protection-secure third country. This means that the UK has a level of data protection comparable to the EU. When using OpenStreetMap maps, a connection to the servers of the OpenStreetMap Foundation is established. This may forward, among other things, your IP address and further information about your behavior on this website to the OSMF. OpenStreetMap may store cookies in your browser or use comparable recognition technologies.
The use of OpenStreetMap is in the interest of an attractive presentation of our online offers and easy findability of the places we list on the website. This constitutes a legitimate interest within the meaning of Art. 6 Para. 1 lit. f GDPR. If consent has been requested, processing takes place exclusively on the basis of Art. 6 Para. 1 lit. a GDPR and § 25 Para. 1 TTDSG to the extent that consent covers the storage of cookies or access to information on the user’s device (e.g., device fingerprinting). Consent can be revoked at any time.
Google reCAPTCHA
We use “Google reCAPTCHA” (hereinafter “reCAPTCHA”) on this website. Provider is Google Ireland Limited (“Google”), Gordon House, Barrow Street, Dublin 4, Ireland.
reCAPTCHA is used to check whether data entry on this website (e.g., in a contact form) is made by a human or by an automated program. For this purpose, reCAPTCHA analyzes the behavior of the website visitor based on various characteristics. This analysis starts automatically as soon as the website visitor enters the website. reCAPTCHA evaluates various information (e.g., IP address, length of visit on the website or mouse movements made by the user). The data collected in the analysis are forwarded to Google.
The reCAPTCHA analyses run entirely in the background. Website visitors are not informed that an analysis is taking place.
The storage and analysis of the data is based on Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in protecting its web offerings from abusive automated reconnaissance and from spam. If consent has been requested, processing takes place exclusively on the basis of Art. 6 Para. 1 lit. a GDPR and § 25 Para. 1 TTDSG to the extent that consent covers the storage of cookies or access to information on the user’s device (e.g., device fingerprinting). Consent can be revoked at any time.
More information on Google reCAPTCHA can be found in Google’s privacy policy and the Google terms of use at the following links: https://policies.google.com/privacy?hl=de and https://policies.google.com/terms?hl=de.
8. eCommerce and payment providers
Processing of customer and contract data
We collect, process and use personal customer and contract data for the purpose of initiating, implementing and changing our contractual relationships. Personal data about the use of this website (usage data) is collected, processed and used by us only to the extent necessary to enable the user to use the service or to bill for it. The legal basis for this is Art. 6 Para. 1 lit. b GDPR.
The customer data collected are deleted after completion of the order or termination of the business relationship and expiration of any statutory retention periods. Statutory retention periods remain unaffected.
9. Our own services
Handling applicant data
We offer you the opportunity to apply to us (e.g., by e-mail, by post or via an online application form). Below we inform you about the scope, purpose and use of the personal data collected in the application process. We assure you that the collection, processing and use of your data is in accordance with applicable data protection law and all other legal provisions and that your data will be treated in strict confidence.
Scope and purpose of data collection
If you send us an application, we process the related personal data (e.g., contact and communication data, application documents, notes in the context of interviews, etc.) to the extent necessary to decide on the establishment of an employment relationship. The legal basis for this is § 26 BDSG under German law (initiation of an employment relationship), Art. 6 Para. 1 lit. b GDPR (general contract initiation) and – if you have given consent – Art. 6 Para. 1 lit. a GDPR. Consent can be revoked at any time. Your personal data will be passed on within our company only to persons involved in processing your application.
If the application is successful, the data you submitted will be stored in our data processing systems on the basis of § 26 BDSG and Art. 6 Para. 1 lit. b GDPR for the purpose of carrying out the employment relationship.
Retention period of the data
If we are unable to make you an offer, you decline an offer or withdraw your application, we reserve the right to retain the data you submitted on the basis of our legitimate interests (Art. 6 Para. 1 lit. f GDPR) for up to 6 months from the end of the application process (rejection or withdrawal). Afterwards, the data will be deleted and physical application documents destroyed. The retention serves in particular evidentiary purposes in the event of a legal dispute. If it is apparent that the data will be required after the 6-month period (e.g., due to an impending or pending legal dispute), deletion will only take place when the purpose for further retention ceases.
Longer retention may also take place if you have given corresponding consent (Art. 6 Para. 1 lit. a GDPR) or if statutory retention obligations prevent deletion.